Automating invoice entry to Accounting Seed has never been easier through APSmart. Simply email us your invoice PDFs and we will extract all relevant data and populate a payables record for you automatically and accurately.
OCR Data Capture – We capture all of the header information off of invoices eliminating data entry and increasing accuracy.
Image Storage – All invoice images are tied directly to the AP record within Accounting Seed eliminating the need for paper files.
GL Coding Process – We automatically populate AP lines if you have default GL codes for suppliers, tax, and freight,
GL Cloning Feature – Populate the distribution of a previous invoice in context with the total of the invoice header. We also will color code and won’t allow an invoice to post if it doesn’t match the total of your invoice. This is ideal for recurring invoices with complex GL distributions.
How it Works:
- The first step is getting your invoices into the system. You can either scan them and mail them in or have your suppliers mail them directly in. We will provide you with a dedicated e-mail address for your company’s AP department.
- We then perform OCR and data verification and automatically populate the AP record in Accounting Seed. We also attach the image of the invoice. Nor more data entry, no more paper filing,
- Invoice Status – We pre-filter all invoices that should be exceptions, like duplicates or invoices that come in from a vendor that doesn’t exist. We make it easy for you.
- Post the invoice – you simply approve and post the invoice and you’re done.