Cloud Accounting Blog

Project Accounting- Having The Right Application For The Job

Posted by Steve Savoie

May 25, 2016 10:09:07 AM


Project Accounting is common method utilized by managers to monitor the profitability of their business operations on a job by job basis.  While projects may differ among organizations, the demands in a business management system to measure the financial progress and its associated costs increase.  Regardless of which application you employ to aid with Project Accounting tasks, there is several key features every business management solution should have right out of the box. 

First, your system should provide easy-to-use project profitability reports that can be cloned and customized based on the particular job.  In addition, the reporting functionality should give you the flexibility to compare a project’s actual budget in relation to multiple budget scenarios.

08PA-budget_vs_actualv2.pngProject Budget vs. Actual Report 

Next, your system should account for time cards and labor costing.   From reviewing to approval, the support of time card entries for billing as well as ability to apply labor costing at actual or standard rates is a time saver.


In conjunction with time cards, you should also have functionality to create, report at desired frequency, approve, and submit for reimbursement expenses incurred from each individual project.

Last and most important, the above job costing features should not only be seamlessly tied to your accounting software through its General Ledger but also integrated with your CRM system.  In doing so, you gain real-time visibility in tracking the overall financial success of a project from its earliest inception to final transaction.


Contact Us, to learn more about Accounting Seed and its Project Accounting features



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Topics: Why Accounting Seed, Cloud Based Technology

Accounting Seed Order Management 3.5 Now Available

Posted by Steve Savoie

May 3, 2016 11:30:00 AM


Accounting Seed’s Order Management solution helps organizations efficiently manage their tasks associated with tracking inventory and order fulfillment.  

For instance, Accounting Seed enables you to track Inventory Balances based on item quantities in stock by location and warehouse.  Also, any information related to inventory movements such as a Sales Order, Purchase Order or Manufacturing Work Order can be allocated and applied to its respective accounting transaction.  

In our latest Order Management version 3.5 release, we added a couple features which will further simplify the process involved with tracking inventory as well as preparing an order for shipment.  These features include:

  • New Serial number search functionality for efficient tracking of inventory items and their multiple warehouse movements.

  • One click PDF printing of packaging slips for easier shipment processing. 


Along with our robust financial and project accounting tools, Accounting Seed gives you the flexibility to easily run your business operations wall-to-wall and on any device through the Salesforce platform.

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Topics: Why Accounting Seed, Cloud Based Technology

Five Necessities In a Back Office Solution

Posted by Steve Savoie

Apr 13, 2016 4:52:43 PM

There are several back office solutions available on the market.  Each offer their own unique features, functionality, and data management workflows.  Finding the best solution for your organization can often feel like a daunting task. Here are a five key product attributes to help make your evaluation process easier when selecting an accounting and order management solution.

1.  One Platform- How does the potential accounting solution interact with your company’s sales and marketing data? By having financial and CRM data managed in one platform, it will save you valuable time by not having to cross reference or duplicate transactional information from two separate systems.  Also, you can minimize the risk often associated with utilizing third party connectors that is necessary in order to get both the stand-alone accounting and CRM systems to speak to each other.

2.  Accessibility- Does the solution enable you to access, run reports or generate an invoice anytime and on any device?  There are instances which may dictate the need obtain information or view reports while out of the office and without your desktop computer at hand. Being able to perform daily back office tasks from your smartphone or tablet, using tools similar to Accounting Seed and its Lightning Ready interface and application for the Salesforce1™platform, is a useful asset to have while working remotely.  



3.  Comprehensive Knowledge Base- What training resources are available to enhance    efficiency with the new back office application? To better maximize user adoption and proficiency, your chosen system should offer a Knowledge Base portal or website.  This Knowledge Base should not only be complete with training tutorials and articles but also easily accessed both online and directly through the platform.



4.   User Success Community - Where can you go for technical support or obtain best practices? As you look to invest in a new back office solution, the vendor you choose should also be vested in your success with their application. In addition to having a Knowledge Base, a User Community and support forum should also be available.  This forum will serve as a valuable feedback tool for collaborating with other product users about best practices, share new feature ideas, as well as submit specific trouble shooting requests in real-time to the vendor’s product support team.   

5. Highly Customizable- Can other tools be integrated into the accounting and order management system?  Having the option to add to the existing functionality from an Application Marketplace of seamlessly integrated partner tools can help you customize and enhance according to your current and future business needs.



Contact Us, to learn more about how  Accounting Seed can accomodate the back office workflows for your organization. 

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Topics: Why Accounting Seed

Back Office Features by the Bunches

Posted by Steve Savoie

Mar 29, 2016 4:44:24 PM

Do you have a batch of invoices that need to be emailed to customers?  While you often rely on your accounting software to track the billing process, wouldn't it be nice to submit all the invoices at once and to multiple clients.  Now you can!

In Accounting Seed’s Financial Suite 3.7 release, we make it possible for you to not only preview or save in PDF but also mass email a set of billings in one batch process.  In one simple click, you can preview an invoice in PDF format or mass email your billings to a designated contact.


Along with significantly reducing the time involved with invoicing, we also provide an easier and faster way for you to create custom financial reports.  With our Financial Report Wizard’s Mass Add Rows button, you have the freedom to define a subset of your GL Accounts and quickly add several rows to your custom financial report in just a few easy clicks. Furthermore, you can view the financial report you created as a PDF to print or email.  


From batch Billings to our new Financial Report Wizard, Accounting Seed now enables these common back office tasks to be generated more efficiently and in bunches!    

Contact Us, for further information about Accounting Seed and to learn more about the new features available in Financial Suite 3.7.

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Topics: Why Accounting Seed, How To

The Check is in the Email

Posted by Steve Savoie

Mar 14, 2016 12:00:00 PM


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Topics: Why Accounting Seed, Partners

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